Venue Coordinator
Title: Venue Coordinator
Reports to: Stuart Main Street Executive Director
Nature of the position: full-time salary (weekends are required)
Essential Responsibilities:
- Serves as a representative for Stuart Main Street and Flagler of Stuart
- Answers email and phone inquiries for potential event bookings
- Meets with potential clients and fields client questions leading up to an event
- Builds strong, positive client and vendor relationships
- Participates in identifying and creating customer enhancing experiences
- Cleaning and event setup and breakdown
- Helps educate visitors on Stuart Main Street’s mission and programs
Duties to include the following:
- Opens and closes the venue
- Schedules consultations and tours
- Fields all facility-based questions
- Helps make sure that the venue is maintained, cleaned and operating well
- Serves as an on-site representative during events
- Serves as a liaison between client, vendors and the on-site operations team
- Ensures that contract terms are being met by all parties and collect payments
- Ensures spaces rented are setup per client’s wishes, setting up tables and chairs
- Helps maintain an updated website and social media pages, and assisting Director in marketing, advertising and promotion of the venue
- Work with Director to plan special fundraising events for the organization
- Coordinate additional labor and cleaning
- Order venue supplies (cleaning, beverage, etc.) and maintain inventory and service of equipment
- Install and manage new CRM software for venue
- Attend networking events to represent venue
- Reconcile and prepare reports for bookkeeper and Board of Directors each month
- Performs other duties and tasks as assigned by the Executive Director
Qualifications:
- Possess an outgoing personality and the desire to provide exceptional customer service
- Always convey a professional image to clientele, vendors, and partners
- Great problem-solving skills and generates client confidence
- Must have a High School Diploma with College experience
- Event planning, administrative or management experience is a plus
- Must be able to lift up to 50 lbs.; moving and setting up tables and chairs
Benefits:
- Build a reputation among the community
- Opportunity for advancement as organization grows
- Support Team
- Paid for additional industry education
- Flexible hours
- Two weeks paid vacation
- $40,000-$45,000/year (based on experience)
- Commission based incentives (after 90-day positive review)
The statements herein are intended to describe the general nature and level of work performed by employees and is not to be construed, as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract and are subject to change at the discretion of the employer.
Stuart Main Street is a drug-free workplace and an equal opportunity employer.
Stuart Main Street, Inc. reserves the right to change this job description at any time.
Applicants wishing to apply should complete the form below.
Phone: 772–286-2848 · PO BOX 3035, Stuart, FL 34995
Stuart Main Street is a 501(c)(3) charitable organization and donations are tax-deductible.